ExcelinBi

The world of data is changing fast. With advances in AI and cloud storage, the way we handle large amounts of data is evolving. I would to share some areas where you and your team can focus to protect your data and use it wisely.

In my time working with different organisations, I’ve noticed one thing in common: DATA. No matter how it comes—whether from different departments or processes—data is everywhere in business activities. There are good practices we can follow to keep our data safe, organised, and useful.

1. Securely Store Your Data

Today, there are many services to help us store data safely. The latest cloud technologies offer security features that were not available when we used to buy our servers or pay for hosting services. Companies like Google, Amazon (AWS), and Microsoft (Azure) provide different types of security, including:

– Network Security: Protects your data from unauthorised access.

– Zero-Day Security: Guards against new, unknown threats.

– Multi-Factor Authentication: Adds an extra layer of protection.

– Disaster Recovery: Helps you recover your data if something goes wrong.

These features make your data storage strong and secure. If you are a small business or startup, you can start with basic plans and scale up as you grow. Using cloud platforms helps you expand your business quickly because they are standardised and ready to grow with you.

2. Organise Your Data

Keeping data organised may seem simple, but with many storage options available, it can get complicated. Solutions like Oracle, SQL Server, SAP, and OneLake offer various ways to store and sort data. My advice is to pick one system and stick with it as long as it fits your needs. This makes finding information easier. Using consistent names, table types, and formats helps keep your data tidy and ready for the next step: analysis.

3. Utilise Your Data

This is where the real excitement begins. With tools like generative AI (such as the technology behind ChatGPT) and Power BI (Microsoft’s tool for business insights), you can do a lot with your data. You can create reports about sales, understand customer behaviour, track inventory, and more. For example, generative AI can help you set up a chatbot to assist customers at any time, saving you effort and resources. You can also link your stock levels to your website, giving customers up-to-date information without manual updates.

Tools like Power BI and Microsoft Fabric help you see your data visually and understand it quickly. They allow you to act on this information more effectively, improving your business processes.

4. Protecting Your Data Privacy

Data privacy is essential. You must ensure that customer and business information is safe from misuse. Following privacy laws and regulations, such as GDPR or CCPA, is crucial. Make sure you only collect the data you need and protect it from unauthorised access. Regularly update your privacy policies and train your staff on data protection practices.

5. Training Your Team

Having the right tools is just one part of the equation. Your team needs to know how to use these tools effectively. Investing in training helps your employees understand how to handle data securely, organise it properly, and use it to benefit your business. Workshops, online courses, and regular updates on new tools and techniques are great ways to keep your team skilled and informed (review our programmes in www.excelinbi.com ).

6. Automation of Repetitive Tasks

Automation can save a lot of time and reduce errors. Look for tasks in your business that are repetitive and see if they can be automated. For example, you can automate data entry, report generation, and customer follow-ups. Automation tools can handle these tasks efficiently, allowing your team to focus on more strategic work.

In Summary

Data offers endless opportunities for your business. With systems like CRM, ERP, or even simple email setups, managing and analyzing data is essential for success. By securely storing, organising, and effectively using your data, you can gain valuable insights and drive your business forward. We hope this gives you a clear starting point.

At Excel in BI, we are here to support you in making the most of your data. Let us know how we can assist you on your journey to success.

Contact@excelinbi.com